Digital Services · Digital Consulting
Procurement technology designed around your organisation
We assess your organisation’s procurement automation maturity, define the target technology stack, and support supplier selection, implementation and change management.
Starting point
A growing organisation needed to structure procurement and prepare it to scale
A fast-growing organisation was expanding into international markets, having only recently established a dedicated procurement function. Rapid expansion created significant pressure to automate and structure processes across the business.
The organisation needed to move from email-based procurement activities to a coherent technology environment that would provide process transparency and support further growth.
- No system support - procurement activities relied entirely on email communication
- Limited transparency - the organisation lacked a complete view of procurement and control over its processes
- Limited technology knowledge - there was little familiarity with procurement-specific IT solutions available on the market
- Building from scratch - the procurement function needed to be structured in response to the growing scale of the business
Assessment scope
From needs assessment to procurement platform selection
The project was designed to guide the client through the complete process of selecting the right procurement platform and automating Source-to-Contract (S2C) processes. The work was delivered in five main stages:
Needs assessment
A detailed analysis and mapping of functional requirements for the technology environment.
Procurement taxonomy design
Development of a coherent three-level procurement category structure.
Solution and functionality fit assessment
Evaluation of solutions against the client’s scale, business profile, procedures and integration requirements for the existing IT infrastructure.
RFP and technical dialogue
Delivery of an RFP process combined with technical dialogue and commercial negotiations with technology providers.
Provider selection
Selection of the technology partner and definition of the implementation path and module sequence.
Technology Advisory
- 01
Review
- Analysis of technology support across procurement processes
- Assessment of the current level of automation
- Review of how existing tool capabilities are used
- Evaluation of solutions against the organisation’s specific requirements
- Assessment against leading practices
- 02
Strategy
- Design of the target technology stack
- Recommendations to expand, replace or retire existing tools
- Architecture aligned with the organisation’s scale and maturity
- Definition of target capabilities that increase automation
- Definition of KPIs
- Preparation and delivery of market analyses
- 03
Implementation
- Management of an RFP process to select technology providers
- Management of technical dialogues with potential providers
- Monitoring implementation work and accountability for the delivery schedule
- Testing of selected tools
- Organisational change management
Outcome
From manual processes to a scalable S2C environment
- Fit to needs and scale - the selected provider and functionality set matched the client’s specific requirements without the cost of unnecessary modules.
- On-time delivery and an efficient start - a precise schedule and the right module sequence enabled a rapid launch and timely project delivery.
- Automation and digitalisation - fragmented email communication was replaced with a coherent digital S2C process across the organisation.
- Scalability - the project established a stable technology and process foundation ready to support the company’s continued international expansion.
The project enabled the organisation to move efficiently from manual processes to a modern, automated S2C procurement environment.
Let's talk about what this looks like in your organisation.